OceanX Cloud-based Enterprise Content Management (ECM)

Support Cloud-based and On-premise Implementation

How OceanX Helps Your Business

OceanX ECM (Enterprise Content Management) support the cloud-based and multi-tenancy implementation. It is the content management solution where organization can securely discuss, share, and collaborate on critical business content. OceanX ECM refers to the process of information lifecycle started from creation, management, publication, archival and eventually disposal.

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Why use OceanX ECM

OceanX ECM is aimed to make the management of corporate information easier through simplifying storage, security, version control, process routing, and retention. With OceanX ECM, organizations can improve the efficiency, have better control, and reduce business costs.

OceanX ECM not only provides user-friendly interface which integrates with Outlook, it makes email management much easier. Moreover, it provides web-based interface for users to access any devices.

Features of OceanX ECM

  • Cloud-based / On-premise System
  • Multi-platforms
  • Multi-tenancy
  • Patented BuildingBlocks Function
  • Self-defined User Interface
  • Outlook-like interface
  • Outlook Add-in
  • Office Add-in
  • Responsive Web Interface
  • Unicode
  • Universal Viewer
  • Powerful Search Engine
  • Intelligent Project Folder and Search Folder
  • Tightly Integrated with OceanX DPC
  • Tightly Integrated with Oceanfax

Features of OceanX ECM

  • Document Processing Centre (DPC)
  • Document Management
  • Email Management
  • Record Management
  • Knowledge Management
Features of OceanX ECM

Cloud-based V.S. On-Premise Implementation of OceanX ECM

OceanX ECM can support cloud-based implementation using the latest technologies. It can also be implemented on premises like the others traditional ECM solutions.

IT InfrastructureLimited or no internal IT resourcesEstablished IT support with software domain expertise. Servers and contents located in customer company
User InterfaceWeb Interface that enables an intuitive, customizable interfaceMature technology with a traditional Windows / Web interfaces
Software / Hardware InvestmentOne predictable monthly payment covers everythingNeeds to purchase software license and hardware
Software CustomizationNot heavy customizationIn-depth customization and integration capabilities
Implementation TimeVaries by project size and scope, but implementation time tends to be less than on-premise solutionsVaries by project size and scope, but implementation time tends to be a bit longer and more involved
Operating vs. Capital ExpensesOperational expenseCapital expenses

The cloud–based OceanX ECM has many benefits such as:

  • Fast Start-up - Up-and-Running in days or weeks, not months or even years like on-premises systems. Hardware or software is not required to be installed, and no servers or building of data centers needed.
  • Reliability - It is more reliable since well-designed cloud computing will be suitable for business continuity and disaster recovery when multiple redundant sites are used.
  • Scalability - Cloud can scale to your needs through on-demand provisioning of resources on a fine-grained, self-service basis near real-time, without users having to engineer for peak loads.
  • Lifecycle management - Cloud computing applications are easier, because they do not need to be installed on each user's computer. They are easier to support and to improve, as the changes reach the clients instantly.